PRIVACY POLICY

Last updated: 03-06-2026

INNK respects your privacy and is committed to protecting your personal data. This Privacy Policy explains how we collect, use, store, and share personal data when you use our website, complete an intake or assessment, join our talent pool, or use our recruitment and matching services.

1. who we are

INNK is a creative talent matching company based in the Netherlands. We connect companies with interns, freelancers, and full-time creatives based on portfolio, experience, working style, decision-making, and Creative DNA fit.

Contact:
INNK
Amsterdam, The Netherlands
Email: info@innk.nl
Phone: +31 6 42115496

2. what data we collect

We may collect the following personal data.

from companies

  • name and contact details

  • company name and website

  • role, project, or hiring needs

  • budget, salary range, or project value

  • team structure and way of working

  • feedback culture, decision-making process, and collaboration preferences

  • communication history

from creatives and candidates

  • name and contact details

  • location

  • portfolio, CV, work samples, and professional profile links

  • discipline, skills, experience, and availability

  • freelance, full-time, or internship preferences

  • rate or salary expectations

  • working style, decision-making, feedback preferences, and collaboration preferences

  • Creative DNA assessment responses and results

  • communication history and matching notes

automatically collected data

  • IP address

  • website usage data

  • cookies or analytics data, depending on the tools used on our website

3. why we collect your data

We use your data to:

  • provide and improve our creative talent matching services

  • connect companies with relevant creatives

  • assess fit between companies and creatives

  • create and manage candidate and client profiles

  • prepare shortlists, introductions, and placement documents

  • communicate with you about inquiries, opportunities, projects, and placements

  • maintain relevant matching records

  • improve our website, services, and Creative DNA framework

  • comply with legal, tax, and administrative obligations

4. Creative DNA data

Creative DNA is a professional working profile used for matching purposes. It may include information about working style, collaboration preferences, feedback response, decision-making patterns, pace, autonomy, and creative environment fit.

Creative DNA is not a psychological, medical, or diagnostic test.

INNK uses Creative DNA data only for recruitment, matching, service improvement, and related professional purposes.

5. legal basis under GDPR

We process personal data based on one or more of the following legal bases:

  • Consent - when you submit information, complete an intake or assessment, join the talent pool, or agree that your data may be used for matching.

  • Contractual necessity - when we provide services requested by you or take steps before entering into an agreement.

  • Legitimate interest - to operate and improve our matching services, manage professional relationships, maintain records of introductions and placements, and protect INNK’s business interests.

  • Legal obligation - when we need to keep administrative, accounting, or tax records.

6. how we use and share data

INNK acts as an intermediary between companies and creatives.

We may share relevant candidate information with potential clients when there is a suitable opportunity or active search process. This may include:

  • name

  • portfolio

  • professional profile

  • relevant experience

  • availability

  • selected Creative DNA insights

  • match rationale

We only share information that is relevant for evaluation, matching, and collaboration. We do not sell personal data to third parties.

7. tools and service providers

INNK may use external tools to provide its services, manage data, and communicate with users. These may include:

  • Manatal for recruitment CRM and candidate/client management

  • Outgrow for Creative DNA assessments

  • Google Workspace for email, files, and document storage

  • Dropbox Sign for document signing

  • Squarespace for website hosting

  • LinkedIn and other sourcing platforms for professional networking and sourcing

These tools may process personal data on behalf of INNK.

8. data retention

We keep personal data only as long as necessary for the purposes described in this Privacy Policy, unless a longer retention period is required by law.

For creatives in the INNK talent pool, data may be kept as long as the creative remains interested in relevant opportunities or until they request deletion.

For candidates who are not selected for a specific opportunity, we will not keep data longer than necessary unless the candidate has agreed to remain in the INNK talent pool for future opportunities.

Recruitment data should not be kept indefinitely. The Autoriteit Persoonsgegevens states that candidate data is usually deleted within four weeks after an application process ends, unless the candidate gives permission to keep the data longer for future opportunities.

Administrative records, invoices, agreements, and payment-related documents may be kept longer when required for legal or tax purposes.

9. your rights

Under GDPR, you have the right to:

  • access your personal data

  • correct incorrect or incomplete data

  • request deletion of your data

  • withdraw consent

  • object to certain processing

  • request restriction of processing

  • request data portability where applicable

To exercise these rights, contact us at info@innk.nl.

INNK may need to verify your identity before processing your request.

10. cookies and analytics

We may use cookies or similar technologies to understand website usage and improve website performance.

You can control cookies through your browser settings. If INNK uses analytics, marketing cookies, or tracking tools that require consent, we will provide a cookie notice or cookie settings where required.

11. data security

We take reasonable technical and organizational measures to protect personal data against loss, misuse, unauthorized access, alteration, or disclosure.

Access to candidate and client data is limited to what is necessary for recruitment, matching, communication, administration, and service improvement.

12. changes to this policy

We may update this Privacy Policy from time to time. The latest version will always be available on our website.

13. contact

If you have questions about this Privacy Policy or your personal data, contact:

info@innk.nl

14. complaints

If you have concerns about how INNK handles your personal data, please contact us first.

You also have the right to file a complaint with the Dutch Data Protection Authority, the Autoriteit Persoonsgegevens.